The messy desk. There are at least a few in every office. We’ve seen our fair share of them. These are the desks that our crews really, really want to dust, but there isn’t an inch of clear space to do so. They can be found running over with everything from papers, mail, food crumbs and cluttered with personal items. The messy desk is not only a challenge for your janitorial service to dust and clean but it takes away from the cleanliness of the office as a whole. Even more, a messy desk can contribute to decreased productivity.
The messy desk is so near to our heart and a common complaint we hear from office managers, that it is the first topic in our keep it clean series. Today we are sharing a few practical tips and some helpful web resources that can solve the messy desk problem in your office.
7 Tips for a Cleaner Workspace
1. Treat your desk top like prime real estate. Only items that you need to have immediately and frequently should take up residence on your desktop. Make use of desk drawers for items like pens, highlighters, personal items (hand lotion etc) and paper clips.
2. Limit personal items on your desktops. A picture or two is fine if there is adequate space without making the desk appear cluttered. Aim to avoid things like car collections, stuffed animals, things that are easily broken or anything else that attracts dust. Before putting something on the desktop consider if it adds to job productivity. If it doesn’t then another location may be more appropriate.
3. Create a system. A filing system is needed for any paper files that you maintain. Consider an inbox for items that you are currently working on to keep on your desktop File everything else away in a desk drawer or file cabinet. Desk file racks, folders and hanging file folders are excellent tools to organize and categorize paper files. A label maker is also handy.
4. Store books and binders on book shelves. These items take up lots of desktop space. So unless it is a binder or book that is needed frequently for job performance, store these items off of your desktop. Tops of file cabinets can also double as good storage places for these.
5. Keep only the quantity of supplies that are needed. Do we really need 75 pens on our desktop? Keep an adequate supply of materials at your desk and visit the supply closet when you run low.
6. Aim for a clear desk top at the end of the day. Make a routine to clear off your desk at the end of every workday. Put away things that were not completed. File all paper work and discard all trash from the desk. Leaving your desk clean and organized at the end of the day will facilitate a more productive start for the following work day.
7. Declare a clean-up day. At least once a week, take a few minutes to purge papers, file, dust personal items, and sanitize your phone, mouse and keyboard. This is a good habit to maintain the organization of your desk space.
Abandoning the messy desk for a clean desk only takes a few new habits. With a little practice and some changes to your routine a more productive, beautiful and organized day is within your reach.
Are you onboard? Now here comes the work part of this challenge. (We did mention there would be work, right?) It’s time to clean up your desktop and keep it clean. We’d love to see your progress. Post a before and after picture of your desk space on our Facebook page using the hashtag #keepitclean. We will be randomly selecting one winner at the end of the challenge to win an awesome office supply basket.
Want more information on office organization? We thought you would. Our team found these websites inspiring. Check out our Pinterest page for even more inspiration.
Inspiring and Helpful Resources
21 Tips to Organize Your Office and Get More Done
How to Organize Your Office for Maximum Productivity
10 Tips to Keep Your Desk Clean, Organized and Productive
Here's How Your Desk Should be Organized
How to Organize Your Workspace
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About this blog
The official blog of Quality Maintenance & Repair Service. We are full-service janitorial company, servicing Jacksonville Florida and the surrounding counties since 2001.