Thinking about reducing janitorial service cleaning days To save money? consider this first.

If you’re trying to find ways to reduce what your business spends on janitorial services, you’re not alone. With costs rising in every aspect of business operations, managers are carefully examining all expenses.  

One idea that usually rises to the top quickly when trying to save on janitorial service costs is to cut back on cleaning days.  
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Reducing the number of days your office is cleaned is a logical idea and may help bring down your janitorial service bill. But it isn’t the solution for every business or office. Before slashing cleaning service frequency, consider these factors first.  ​

1. The impact reducing janitorial service frequency will have on your business operations

Ideally, a commercial office is cleaned each day the business operates. However, if reducing your monthly janitorial service is open, you may be interested in having your office cleaned less frequently.   In some cases, though, reducing cleaning days may be a viable solution.  
 
Deciding to have your office cleaned less frequently will have an impact on your business operations. The important thing to do is to thoroughly consider the extent of the impact and if it can be managed.  
 
It’s always best to examine this before making a change to janitorial service frequency. When thinking this through, involve all stakeholders including employees, maintenance staff and managers to get a full picture of how the business will be impacted. 

2. How cleaning will be managed on days cleaning is not  scheduled

In theory cutting back a day or two on janitorial service may not seem like a big deal. But when trash starts to smell because it hasn’t been emptied and a clean stall can’t be found in the restrooms, the important role that janitorial service plays in the functioning of an office is quickly felt.  
 
The need for at least basic cleaning won’t go away on off-service days. That’s why it is important to consider how cleaning will be managed between janitorial services. The success of a reduced janitorial service schedule will greatly depend on the willingness of your team to pitch in with cleaning or clean up behind themselves throughout the day.

3. Client expectations of cleanliness

Client expectations are an important factor in your decision to reduce janitorial frequency. With the prevalence of online reviews and the impact those reviews can have on purchasing decisions, businesses want to take every possible action to ensure clients have a positive experience. 
 
Cleanliness plays an important role in the experience that clients have with your business. So, it is important to consider what expectations your clients have for cleanliness in your facility. In general people have a higher expectation of cleanliness in medical offices, childcare facilities or certain professional services like attorneys' offices.  
 
If your business has clients that have expectations for the appearance of your facility, a strong plan to manage cleaning between services will need to be in place.

4. The type of business you operate

There are some types of businesses that require a high level of cleaning and disinfection. The type of business you operate will determine if reducing cleaning service days is a viable option. For example, medical offices, surgical centers or Class A office buildings have a need for cleanliness which may not be supported by a reduced cleaning program.

5. The number of people working in or visiting the office ​

Small offices or businesses that only have a few people working in or visiting the office probably do not need daily cleaning. Reducing the frequency of janitorial service days for a small office with few employees would have minimal impact on overall cleanliness.

Also, if you have few clients coming into your office, this reduces the amount of traffic and use of your facility. In this situation, reduced janitorial service days can be supported if staff are committed to keeping their work and common areas clean between cleanings.

Questions to Ask Before Reducing Janitorial Service Days ​

As you can see, there are many factors to consider before deciding to reduce janitorial service frequency. It's important to think through these areas in a practical way, specifically about your business.  
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The questions below will help start a thoughtful and thorough discussion with your team. Through this discussion you will be able to determine if reducing janitorial service makes financial and operational sense for your business. 

1. How will reducing janitorial service frequency impact business operations?  

2. Who will be impacted by having fewer janitorial service days and should be involved in this decision?

3. How will cleaning be managed between service days? Will our employees be fully committed to the required actions/behaviors to maintain an acceptable level of cleanliness? 

4. What expectations do our clients have about the cleanliness of our office? What would be the impact if these expectations are not met? 

5. What health and safety factors should be considered? 

6. What does our brand, type of business or office classification imply about the appearance and cleanliness of our facilities? Can a reduced cleaning schedule still support our desired image? 

7. What expectations do our clients have of the cleanliness of our office? Will that expectation be met with reduced janitorial service frequency.  

8. How many people work in and visit our office daily? How will our typical building usage impact the cleanliness of our office if it is not cleaned daily? 

9. Inspect your office at the end of the day. Now imagine you just walked into the office the next morning.  
       a. Would you consider your office in “ready for business” condition?  
       b. If not, what would need to be done to get it ready for operations?  
       c. Is your team willing to do those tasks on a regular basis? 

Deciding to trim back on janitorial service frequency can be a means to save money on janitorial service for some offices. However, it may not be a manageable solution for every business and situation.

​Before making your decision consider all alternatives and impacts on your business. Also, explore other options for saving money on janitorial services that could reduce expenses without cutting service days. 

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About Quality Maintenance & Repair Service | Janitorial Services Jacksonville Florida

Quality Maintenance & Repair Service Inc is a full service commercial janitorial company. We provide office cleaning, medical office cleaning multi-tenant office cleaning for in Jacksonville Florida and surrounding areas. In additional to janitorial service, we can help you easily maintain your building in excellent condition with maintenance services such as window cleaning, carpet cleaning and tile cleaning services.  ​

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